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Frequently Asked Questions

APA Will Not Hold Its 2020 Annual Meeting in Philadelphia, Plans to Support the Learning Needs of Psychiatrists Through Online Education

The 2020 Annual Meeting in Philadelphia will not take place in the wake of numerous travel restrictions and public health guidance associated with the pandemic spread of coronavirus (COVID-19). The meeting was scheduled for April 25-29. In lieu of the Annual Meeting, the APA will work with speakers to develop the APA On Demand 2020 product this spring. APA is also exploring other options for delivering psychiatric education this spring.

Read the FAQ below, and the full announcement here.

Registration

Cancellations and Refunds

All meeting registrants who have paid will receive a full refund automatically. The fee will be refunded in the manner in which it was received.

APA currently has over 6,000 registrations, all of which will require individual processing. Our staff has begun issuing refunds, and ask for your patience as we work to accommodate our valued members and guests.

In lieu of the meeting, APA will release the APA On Demand 2020 online learning product in late April. More information about this product can be found below. APA On Demand will include many of the presentations previously scheduled for the meeting.

If you have any questions about registration, please email registration@psych.org.

When will I receive my refund?

APA has already begun processing refunds to all Annual Meeting registrants. Refunds are being processed individually in the order in which the registration was received. After your refund has been issued, it may take 3-5 business days to appear on your credit card/bank statement depending on your financial institution. Please see the below timeline outlining anticipated refund processing periods, which are subject to change:
Registration Date Anticipated Refund Processing Date
January 7 – January 31, 2020 March 24, 2020 – April 3, 2020
February 1 – February 29, 2020 April 6 – April 17, 2020
March 1 – March 13, 2020 April 17, 2020

What is the APA On Demand Product?

APA is working to remotely capture content for the APA On Demand 2020 product. APA On Demand is a digital product that gives learners access to more than 300 hours of high-quality education and up to 75 AMA PRA Category 1™ CME credits. It will feature many speakers that were scheduled for the 2020 Annual Meeting. Learn more about the APA On Demand Product here.

Can I still access the Annual Meeting MOC Self Assessment?

Individuals who have previously registered for the Annual Meeting can continue to access the MOC Self-Assessment using the registration link and code included in their registration confirmation email.

Additionally, all APA members who did not register for the meeting may now access the Annual Meeting self-assessment by visiting THIS LINK and logging in with your psychiatry.org username and password.

What if I cancelled previously and only received 75% of my fee?

Your full registration amount will be refunded. A confirmation will be sent once the request has been processed. The fee (if eligible) will be refunded in the manner in which it was received.

Housing and Travel

Individual Hotel Reservation Cancellations

Any reservation booked through APA's official housing vendor, onPeak, will be cancelled automatically without penalty. Registrants who booked housing through other sources or directly with hotels must cancel their own reservations.

Group Housing Block Cancellations

Any group block contracted through APA's official housing vendor, onPeak, will be cancelled automatically without penalty.

I have a reservation for air travel to Philadelphia for the original April 25-29 Annual Meeting. Will this be refunded?

You should contact your carrier directly and follow their guidelines regarding the changing or cancellation of flights. Many airlines are waiving change fees for flights scheduled between March 1, 2020 and April 30, 2020. This resource tracks many airlines' policies as of March 24, 2020. 

Presenters

Presentation Status

Presenters will receive an email from program@psych.org with additional instructions about potentially participating in the APA On Demand product.

The APA On Demand product does not allow for interactivity with learners and therefore not all sessions may be appropriate for inclusion in the APA On Demand product. Those speakers selected for APA On Demand will work with APA's audio-visual partner to remotely capture their presentation from their home or offices via the internet.

Presenters who have registered for the Annual Meeting and who are participating in APA On Demand will receive a discounted copy of APA On Demand.

I was scheduled to present my abstract in a poster session. Will there be a virtual poster session?

No. Presenters are encouraged to submit their poster during the 2021 APA Annual Meeting call for abstracts for consideration by the program committee.

How do I cite my APA On Demand presentation in my CV?

It is recommended that presenters confirm with their institutions the preferred manner of citing recorded presentations. A sample suggested format for citing an APA On Demand recording is below.

<< presenter >>. (2020, April). << talk title >> [Conference Session/Conference Poster]. 2020 American Psychiatric Association Annual Meeting (Conference Canceled)

APA Awardees and Fellows

I was supposed to receive an award at the 2020 Annual Meeting. How will I now receive my award and recognition?

All 2020 award recipients will be recognized in the online 2020 Convocation book. The Convocation book will be available on the APA website shortly. We will share a link with you as soon as it is available.

Award honorariums will be processed by April 24 and will be sent electronically to award recipients. Award plaques or certificates will be mailed to you.

I was scheduled to give an award lecture at the 2020 Annual Meeting. Will there be a virtual lecture?

Award recipients who were scheduled to present an award lecture have the opportunity to audiotape (sound sync with slides) their lecture for inclusion in the APA On Demand product. Please email program@psych.org for more information on audiotaping. If you are unable to have your lecture audiotaped, please be aware that you have the option to give your lecture during Grand Rounds at your respective institution. We ask that you let your APA staff contact know that you are selecting this option.

I received my FAPA / DFAPA designation this year. What will happen?

Members who received their DFAPA and FAPA designations this year will not have the opportunity to walk this year at Convocation, but will have an opportunity next year.

Recipients will be mailed their honorary lapel pins (Distinguished Fellows, Distinguished Life Fellows, International Distinguished Fellows, Fellows, Life Fellows, and International Fellows) over the summer.

A recognition book will be sent electronically in April for these categories and new 50 year members. Anyone who achieved his/her new designation in 2020 will be invited to walk at the Convocation at the 2021 Annual Meeting in Los Angeles (those eligible to receive medallions will be able to pick them up on site).

Exhibitors

APA will communicate soon with Exhibitors regarding payments of contracted exhibits and sponsorships

Any questions can be directed to APAExhibits@psych.org.